Build a Team You Can Trust: Delegation Tips for Business Owners

Let’s talk about Delegation Tips for Business Owners

Read Time: 3 Minutes

You didn’t start your business so you could do everything yourself. And yet, somewhere along the way, you became the CEO, the customer service rep, the admin, the marketer, the scheduler, and the one who knows where all the passwords are.

Sound familiar?

Here’s the truth:

Your business can’t scale if everything depends on you.
And more importantly: you deserve a business that supports your life, not one that takes over your life.

This can begin to change with delegation.

4 Delegation Tips for Business Owners: Build a Team You Can Trust

1. Start With What Drains You

Look at your calendar or to-do list. What feels heavy, repetitive, or outside your zone of genius?

That’s a great place to start. Delegating what drains you gives you more energy for what drives growth.

2. Use SOPs (Standard Operating Procedures)

If your business lives in your brain, your team can’t help you. Create simple documentation, step-by-steps, templates, or checklists that empower others to take action without guessing.

Pro Tip: Start with a quick screen recording as you complete the task. It’s fast, easy, and gives your team visual clarity.

3. Use the Development Diamond

Delegation isn’t just about getting things off your plate. It’s about developing your people.

My favorite way to approach delegating in business is putting the Development Diamond into action:

This approach ensures your team doesn’t just execute tasks—they grow into confident leaders. It’s structured and repeatable

Read more about the Development Diamond in our blog post here.

5. Share the “Why,” Not Just the What

When you share why a task matters—not just what to do—you build confidence, understanding and yield better results.

Instead of: “Please take over scheduling monthly meetings with the senior team.”

Try: “Please take over scheduling monthly meetings with the senior team so we stay aligned on Q2 goals. These check-ins help us avoid miscommunication and keep things moving.”

When people know the goal, they take more ownership and you spend less time managing the details.

The Bottom Line

Trust is built through clarity, consistency, and shared purpose. When you delegate well, you don’t lose control—you build capacity. And your business becomes something that serves you—not the other way around.

Is thinking about putting this into action overwhelming? You don’t have to figure it out yourself.